About the event

Registration deadline: 06 April 2025

Deadline for abstract submission: 07 April 2025

Scope

There are currently nearly 40 synchrotron radiation sources in operation worldwide, with a large community of scientific users. These facilities are essential for research in fields ranging from physics and chemistry to biology and materials science. In addition, several other synchrotron radiation sources are in various stages of design, construction and commissioning. These new sources promise to further increase the capacity and scope of scientific research and to contribute to significant technological advances.

These workshops have provided a forum for synchrotron radiation safety experts to meet and discuss specific safety and radiation protection issues at the facilities. During the meetings, topics such as the best methods to control radiation exposure, the implementation of strong safety policies, and technological innovations that can improve worker and facility protection are addressed. This type of dialogue is beneficial to the design, operation, and upgrade of current and future synchrotron radiation facilities and beamlines. The exchange of experience and knowledge between different research centers contributes to the development of international safety standards that can be adopted by all new facilities.

Objectives

  • Provide a forum for radiation physicists and radiation safety professionals from synchrotron radiation facilities around the world;
  • Promote the exchange of mutually beneficial scientific information for the design and operation of these facilities;
  • Identify areas for improvement in radiation measurement and shielding calculation methodology for current and future synchrotron radiation sources;
  • To plan and initiate specific collaborative efforts in radiation physics among these facilities.

Important Dates

Registration period
 Feb 21 to April 07, 2025
Abstract submission period Feb 21 to April 07, 2025
Abstract evaluation period April 07 to May 12, 2025
Announcement of the selected participants May 12, 2025
Event date June 24 to June 27, 2025

Target Audience: Radiation physicists and radiation safety professionals at synchrotron radiation facilities worldwide.

Selection Criteria: The event is restricted to radiation physicists and radiation safety professionals from synchrotron radiation facilities worldwide. It will not be open to the internal campus audience or other Brazilian facilities.

Abstract submission: It is optional for participation and can be done through the registration form.

Contact email for questions: eventos@cnpem.br

Scientific Committee

  • Yoshihiro Asano (ASAREL)
  • Paul Berkvens (ESRF)
  • Sayed Rokni (SLAC)
  • Patrick Colomp (ESRF)
  • Toshiya Sanami (KEK)
  • Shanjie Xiao (SLAC)

Organizing Committee

  • Lucas Portes Lima
  • Ana Luísa da Costa Vieira
  • Bárbara Sakamoto de Lima
  • Kerolen Barbosa Cavanholi
  • Matheus de Matos Ferreira

Registration & Abstract Submission

Registration deadline: 06 April 2025

Registration and abstract submission for oral presentations must be done through the INDICO application.

Template for abstracts

Abstract Submission

Abstract submissions for oral presentations are available only for those attending the 12th International Workshop on Radiation Safety at Synchrotron Radiation Sources.

  • The abstract should be submitted and presented by the same author;
  • The Scientific Committee will evaluate the abstracts and select to be presented.
  • We provide a template for submission. Its use is mandatory.
  • The submission is optional for participation.

Attendees are invited to present a talk on the following topics pertaining to accelerators and beam lines of synchrotron radiation sources.

  • Facility reports on new design, upgrade and commissioning
  • Operational experience and lesson learned
  • Radiation safety design and assessment
  • Radiation detector and measurements to evaluate shielding design
  • Interlock system and radiation protection for top-up operation
  • Activation and decommissioning
  • Radiation safety issues for FEL and next generation facilities
  • Safety protection against high power laser used in FEL and synchrotron facilities

Get to the Venue

How to get to Campinas | CNPEM campus

Brazilian Center for Research in Energy and Materials (CNPEM)

This is the Sirius laboratory main entrance.

Address: Rua Giuseppe Máximo Scolfaro, 10.000,

Polo II de Alta Tecnologia de Campinas,

Campinas – SP, 13083-100, Brazil.

Viracopos International Airport (VCP)

Viracopos International Airport (VCP, also known as “Campinas Airport”) is located near the city of Campinas. Some international flights are available to/from this airport, most of them with connections in Orlando, Lisbon and Buenos Aires.

Shuttle Buses run between VCP Airport and Campinas Bus Terminal (called “Terminal Multimodal Ramos de Azevedo”).  Tickets are available from the “Lirabus” company booth located in front of the Domestic Arrivals. Tickets to Campinas cost around BRL 14 each*. The bus timetable is available at the company website (select “Viracopos”). The bus trip from VCP Airport to Campinas Bus Terminal (20 km) takes around 40 minutes.

Guarulhos Airport (GRU)

Governador André Franco Montoro Airport, also known as “Cumbica Airport” or “GRU Airport“, is the airport through which most foreign participants will arrive.

It is located in the city of Guarulhos, less than 60 minutes from downtown Sao Paulo, and around two hours from Campinas either by bus or car.

Shuttle Buses run between GRU Airport and Campinas Bus Terminal (called “Terminal Multimodal Ramos de Azevedo”).  Tickets are available from the “Lirabus” company booth located on Terminal 2, next to the main parking lot. Tickets to Campinas cost around BRL 35 each*. The bus timetable is available at the company website (select “Cumbica (Guarulhos)”). The bus trip from GRU Airport to Campinas Bus Terminal (120 km) takes around 2 hours and thirty minutes.

Ground Transportation

  • The bus company LIRABUS does the trajectory from both airports (GRU and VCP) to Campinas. Daily schedule and ticket prices can be checked on the Lirabus Website.
  • Busses from the Airports and from other cities will arrive at the Campinas Bus Terminal called “Terminal Multimodal Ramos de Azevedo”.
  • Taxis and ride-booking apps are also available in the city.

Find More About Getting to Campinas, SP

*Locations and costs are subject to change. The airport information desk will provide up-to-date directions.

Accomodation

Accommodations in Campinas, SP

Accommodation in Campinas, SP located close to CNPEM campus:

*Hotels with shuttle service to CNPEM

Address: Av. Albino José Barbosa de Oliveira, 1700 – Barão Geraldo, Campinas/SP

E-mail for booking: matizbaraogeraldo@hotelariabrasil.com.br

Phone: +55 19 3262-1525

Website: Hotelaria Brasil | Administração hoteleira especializada no bem-receber.

Distance from the event’s venue (CNPEM): 5,7 km

 

Address: Rua Cumarú, 116 – Alphaville Industrial –  Campinas | SP – CEP: 13098-324

E-mail for booking: recepcao@compactohotel.com.br

Phone: +55 19 3262-1525

Website: Home – Compacto Hotel

Distance from the event’s venue (CNPEM): 5,7 km

Address: R. Embiruçu, 300 – Alphaville, Campinas | SP

E-mail for booking: reservas.csc@atlaticahotels.com.br

Phone: +55 19 2137-9000

Website: Hotel Comfort Suites Campinas | Atlantica Hotels (reserveatlantica.com.br)

Distance from the event’s venue (CNPEM): 6 km

Address: Av. Érico Veríssimo, 1251 – Cidade Universitária, Campinas – SP

E-mail for booking: cpv@funcamp.unicamp.br

Telefone: +55 19 3521-2809

Website: CPV – Casa do Professor Visitante – Home Page (unicamp.br)

Distance from the event’s venue (CNPEM): 6 km

Address: Rua Heitor Ernesto Sartori, 555

E-mail for booking: vendas.express@vitoriahoteis.com.br

Phone: +55 19 3708-9500

Website: Hotel Express Dom Pedro Campinas | Vitórias Hotéis (vitoriahoteis.com.br)

Distance from the event’s venue (CNPEM): 9,4KM

Lodging in Campinas, SP located close to CNPEM campus:

Address: R. Antônio Galvão de O. Barros, 101 – Barão Geraldo – Campinas, SP

E-mail for booking: reserva@pousadauniversitaria.com.br

Phone: + 55 (19) 3308-6656. / (19) 9 8706-6656

Distance from the event’s venue (CNPEM): 6,4 km.

  • Pousada Anjo Azul

Address: Rua Aristides Lobo, 934 – Cidade Universitária – Campinas/SP

E-mail for booking: pousadaanjoazul@gmail.com

Phone: (19) 9 99937-2998

Distance from the event’s venue (CNPEM): 2,7 km

Accommodations in Campinas, SP

Address: Av. Júlio de Mesquita, 705 – Cambuí, Campinas

E-mail for booking: rhi_cabr@radissonredamericas.com

Phone: +55 19 3500-0860

Website: Book a Hotel in Campinas, Brazil | Radisson RED Campinas (radissonhotelsamericas.com)

Distance from the event’s venue (CNPEM): 14,8 km

Address: R. Quatorze de Dezembro, 303 – Centro, Campinas – SP

E-mail for booking: no-reply@reserveatlantica.com.br

Phone: +55 19 9741-97002

Website: Volte aqui! (letsbook.com.br)

Distance from the event’s venue (CNPEM): 15,3 km

Address: Av. Aquidaban, 400 – Centro, Campinas – SP

E-mail for booking: h5181-re@accor.com.br

Phone: +55 19 3733-7700

Website: Mercure Campinas hotel – book on the official web site – ALL (accor.com)

Distance from the event’s venue (CNPEM): 16 km

Address: Av. Aquidaban, 440 – Centro, Campinas – SP

E-mail for booking: h5469-re@accor.com.br

Phone & Whatsapp: 19 3749 8500

Website: Ibis Campinas – ALL (accor.com)

Distance from the event’s venue (CNPEM): 16,1 km

Travel Information

Travel Information

  • Visa 

Visitors to Brazil must obtain a visa from a Brazilian Consulate (in some cases, Embassy) unless they come from a visa-exempt country – check the list of countries for a visa required at the following links: 1) English (see the “caption” on the first page and column “Vivis – Visit Visa” in the table for the corresponded visa information); 2) Português version.  

In case of questions, it is strongly recommended you check with your local Brazilian diplomatic mission if you need to apply for a tourist visa beforehand, Consular Offices of Brazil. 

Information on this topic can be found at Brazilian Consulate portal: Brazilian Consulate portal.  

Important: bear in mind you must apply for a visa in advance, at least 2 months before the intended travel to have enough time to get it. 

 

  • VISA Invitation Letter 

The Local Committee (eventos@cnpem.br) can provide a letter of invitation if you need to present it for a visa. The requirements may differ from country to country. Please, check what applies in your case and send us the information such as your passport number, your date of birth and date of arrival. 

The invitation letter is available only for registered participants and the DHL fee is not included in the conference fee if you need the original letter. 

Note the Invitation Letter does not guarantee a Brazilian visa. 

 

  • Passport 

The passport must be valid for at least six months beyond your planned date of departure from Brazil. 

  • Travel Insurance 

You may consider an insurance policy of your choice to protect your interests in relation to cancellations, medical expenses, loss or damage to personal property. The conference organizers cannot take any responsibility for participants failing to arrange their own insurance. 

 

  • Health

Vaccination Policy 

According to the international traveler transit restriction policy established by Anvisa, vaccination is the central axis of the national border policy for all types of transportation. In other words, the presentation of the complete vaccination proof is mandatory for all individuals eligible for vaccination and intending to enter Brazil. 

A traveler is considered fully vaccinated if they have completed the primary vaccination schedule (two doses or a single dose, depending on the vaccine) at least 14 days before the embarkation date. Vaccines approved by Anvisa, the World Health Organization (WHO), or the authorities of the country where the traveler was vaccinated are accepted.

Note:

  • Brazilians and foreigners are exempt from presenting proof of a negative or non-detectable Covid-19 test result; they must only present the vaccination certificate, printed or in electronic format, to the airline before boarding (vaccination certificates available exclusively in QR Code format or any other coded language will not be accepted).
  • Travelers who are not fully vaccinated, whether Brazilian or foreigners residing in Brazilian territory, those with health conditions contraindicating vaccination (certified by a medical report), those ineligible for vaccination due to age, or those coming from countries with low vaccine coverage: they must present to the airline, before boarding, proof of a negative or non-detectable Covid-19 test result, either antigen or RT-PCR laboratory test, conducted one day before the boarding time.
  • Non-fully vaccinated foreigners remain prohibited from entering national territory (exceptions notwithstanding).

Learn more

Additional Tips

  • Currency

REAL (R$) is the currency used in Brazil. It is possible to find some options for exchanging money at the airports or in the city of Campinas.

  • Electricity

In Brazil, the voltage is 110 or 220 V, depending on the city. In Campinas, the voltage is 110 V and 60HZ. Electrical outlet plugs and sockets in Brazil follow type N. Visitors should bring plug adapters and voltage transformers to their electric/electronic devices if necessary.

  • Climate

The climate is tropical but mitigated by elevation. Winters are generally dry and mild, while summers are rainy with warm temperatures.